Sales Operations Clerk

Key facts

About the role

Highlights

• VACANCY ANNOUNCEMENT DETAILS
• COMPANY OVERVIEW:
• Company: Get-As International PLC
• Established: 1994 (Addis Ababa, Ethiopia)
• Business Sectors: Real Estate, Import, Motors Resale Trading, Pharmaceutical, and Cross-Border Transport Activities
• POSITION OVERVIEW:
• Number Required: 1
• Term of Employment: Permanent
• Salary: Attractive & Negotiable
• Work Place: Head Office (Addis Ababa)

Required qualifications

• QUALIFICATIONS, EXPERIENCE & RESPONSIBILITIES
• QUALIFICATIONS:
• Diploma or Bachelor’s degree in Accounting, Business Administration, Management, Logistics, or a related commercial field.
• Good command of English, both writing and speaking, is an advantage.
• EXPERIENCE:
• Minimum of 1–2 years of practical experience in sales operations, store documentation, or clerical support.
• Hands-on experience in commercial invoicing, billing, and document matching is required.
• KEY RESPONSIBILITIES:
• ORDER & GRN HANDLING:
• Process, print, and systematically arrange Goods Receipt Notes (GRN) and incoming order paperwork.
• Organize order files and prepare them for seamless transfer to the Finance Department.
• COMMERCIAL INVOICING & DELIVERY DOCUMENTATION:
• Prepare, generate, and verify accurate commercial and tax invoices matched against approved sales orders and actual dispatched quantities.
• Ensure correct pricing, customer details, and tax calculations on all issued invoices before dispatch.
• Collect Delivery Notes (DN) from customers promptly upon fulfillment.
• Ensure all delivery papers, DNs, and invoices are properly signed and stamped by authorized customer representatives.
• FINANCE LIAISON & RECONCILIATION:
• Systematically match orders, GRNs, signed/stamped DNs, and corresponding invoices into complete documentation packets.
• Submit verified billing packages to the Finance Department on time to support account reconciliation, VAT recording, and credit control.
• REPORTING & TEAM COLLABORATION:
• Maintain invoice tracking logs and prepare timely reports on pending customer sign-offs, uncollected DNs, and completed handovers.
• Work closely and cooperatively with sales, logistics, warehouse, and finance teams to resolve invoice discrepancies and prevent delays.
• SKILLS & COMPETENCIES:
• Solid understanding of sales invoices, credit notes, GRNs, and delivery documentation flows.
• Strong organizational ability and high numerical accuracy with zero tolerance for clerical errors.
• Effective interpersonal and follow-up skills when dealing with clients for invoice sign-off and stamps.
• Punctual, reliable, and committed to meeting strict daily and weekly reporting deadlines.
• Strong team player with a collaborative attitude.
• Proficiency in MS Excel, MS Word, and experience with accounting or ERP billing software.
• REQUIRED SKILLS:
• Accounting
• Accounting Principles (GAAP), IFRS, and ERP

How to apply