Invitation for BIDs Printing of Project Communication and Visibility Material

Key facts

About the role

Highlights

• TENDER & BIDDING OVERVIEW
• ORGANIZATION & OBJECTIVE:
• Organization: Hanns R. Neumann Stiftung Ethiopia (HRNS Ethiopia)
• Objective: Engage a qualified supplier to print, produce, and deliver high-quality project communication and visibility materials.
• SCOPE OF SUPPLY & TECHNICAL SPECIFICATIONS:
• Roll-up Banner (Quantity: 5)
• Retractable stand with stable broad base and vertical support pole.
• Graphic Area: Min. 85 cm wide x 200 cm high.
• Material: Min. 400 gsm PVC Vinyl, high-resolution digital print.
• Includes protective carrying bag.
• Pre-production banner material approval required.
• Tri-Fold Brochure (Quantity: 500)
• Print: Full-color, high-resolution.
• Paper/Finish: Min. 200 gsm art paper with protective lamination.
• Format: Standard tri-fold (3 proportioned panels, clean trimming/folding, no smudges).
• Pre-production printed proof approval required.
• A4 Brochure / Flyer (Quantity: 500)
• Print: Full-color, high-resolution, professional finishing.
• Paper/Finish: 200 gsm art paper (glossy or matte finish).
• Pre-production complete printed sample approval required.
• Water Bottle / Mug (Quantity: 100)
• Material: Durable, food-grade stainless steel (or equivalent), smooth finish, leak/crack-free.
• Capacity: Min. 750 ml (double-wall vacuum insulation preferred).
• Branding Method: Durable UV printing, engraving, sublimation, or epoxy coating (wash and peel resistant).
• Pre-bid requirement: Physical branded sample must be submitted with the bid document.
• MANDATORY SAMPLE SUBMISSION:
• Samples of previous work for the Tri-Fold Brochure, A4 Flyers, and Water Bottle must be submitted alongside the bid document.

Required qualifications

• BIDDING REQUIREMENTS & MANDATORY DOCUMENTS
• ORGANIZATION / CLIENT:
• HRNS-Ethiopia
• TECHNICAL & QUALITY SPECIFICATIONS:
• Material & Print Quality: All materials must be brand new, defect-free, and produced with professional-quality workmanship, printing, and finishing.
• Branding Standards: HRNS-Ethiopia will provide approved logos, designs, and visual identity guidance.
• Pre-Production Approval: Physical samples, mock-ups, or digital proofs must be submitted for written approval prior to mass production.
• Quality Consistency: Strict consistency in material quality, dimensions, color, finishing, and branding across the entire order.
• Rejection Clause: Non-conforming items will be rejected and must be corrected/replaced at the supplier's expense.
• Packaging & Delivery: Safe packaging and delivery directly to the HRNS-Ethiopia office; lead time must be specified by the bidder.
• TECHNICAL PROPOSAL REQUIREMENTS:
• Company profile and relevant experience in supplying similar materials.
• Detailed material descriptions (type, dimensions, weight/capacity, production method, finishing).
• Product catalogue, manufacturer details, photographs, or physical samples (where available).
• Explicit compliance confirmation (or clearly stated deviations) regarding minimum specifications.
• Proposed production and delivery schedule.
• FINANCIAL PROPOSAL REQUIREMENTS:
• Itemized quotation with unit and total prices per item.
• Clear breakdown of all applicable taxes and additional charges.
• MANDATORY LEGAL DOCUMENTS:
• Valid business license for the current fiscal year.
• Tax Identification Number (TIN) certificate.
• VAT registration certificate.
• Valid Tax clearance certificate.
• REQUIRED SKILLS:
• Consultancy

How to apply