PMO and Partner Coordination Officer

Key facts

About the role

Highlights

• Position: PMO and Partner Coordination Officer
• Reports To: Program Director
• Supervises: None
• Terms: • Employment Type: Full-time • Location: Addis Ababa • Contract Duration: Fixed-term until July 2029 • Employer: Target Business Consultants Plc (TIFM for GIGS MARKET JOB CREATION)
• JOB SUMMARY
• Manages the Program Management Office (PMO), including the integrated work plan, governance calendar, decision and action logs, and day-to-day coordination among Target, partners, and the financier. Ensures that commitments made during governance meetings are recorded, assigned, and followed through to completion.
• ROLES AND RESPONSIBILITIES
• Maintain the integrated program schedule, milestone tracker, and Annual Work Plan and Budget (AWPB) implementation tracker.
• Organize and provide secretariat support for Steering Committee meetings, Advisory Team meetings, monthly partner meetings, bi-weekly technical check-ins, and weekly PMU reviews, including agendas, meeting papers, and minutes.
• Maintain the RACI matrix, decision log, issue log, and escalation register, and follow up on outstanding actions with responsible individuals.
• Track partner deliverables against agreed work plans and report delays and cross-partner dependencies to the Program Director.
• Consolidate inputs from different functions for monthly dashboards and quarterly and annual reports.
• Manage document control and version history for the Project Implementation Manual (PIM), templates, and program records.
• Coordinate change requests affecting program scope, schedule, or budget, including updates to the Budget Revision Register.
• Prepare briefing notes and presentations for the Program Director.
• Experience Level: Not specified in the provided job description.
• Category: Project Management / Program Coordination / Administration.
• Application Method: Apply through Target Jobs by clicking the “Apply” button at the top of the job posting.

Required qualifications

• EDUCATION AND TRAINING
• Bachelor’s degree in Project Management, Business Administration, Economics, Development Studies, or a related field.
• A Master’s degree or PMP, PRINCE2, or CAPM certification is an advantage.
• EXPERIENCE
• At least 5 years of experience in project coordination or PMO roles.
• At least 3 years of experience working on multi-partner, donor-funded programs.
• SKILLS AND COMPETENCIES
• Proficiency in planning and tracking tools such as MS Project, Smartsheet, or similar software.
• Advanced skills in Excel and PowerPoint.
• Accurate minute-taking and records management.
• Strong organizational skills and ability to follow through on deadlines.
• Tact and professionalism when working across partner organizations.
• Fluency in English and Amharic.
• Experience Level: Mid-Level (minimum 5 years of relevant experience).
• Category: Project Management / PMO / Program Coordination.
• Application Method: Apply through Target Jobs by clicking the “Apply” button at the top of the job posting.

How to apply