Invitation for Bids Production of Brand Visibility Materials

Key facts

About the role

Highlights

• TENDER & BIDDING OVERVIEW
• ORGANIZATION & OBJECTIVE:
• Organization: Hanns R. Neumann Stiftung Ethiopia (HRNS Ethiopia)
• Objective: Engage a qualified supplier to produce and deliver high-quality brand visibility materials.
• SCOPE OF SUPPLY & TECHNICAL SPECIFICATIONS:
• Field Vest (Quantity: 100)
• Durable, breathable lightweight fabric for outdoor fieldwork.
• Strong stitching, neat seams, multiple functional pockets, front zipper.
• Sizes per HRNS distribution.
• Branding: Neat embroidery or high-quality print (peel/fade resistant).
• Pre-production physical branded sample required.
• Field Cap - Round (Quantity: 100)
• Good-quality, durable fabric for outdoor use with reinforced seams, well-finished brim, and adjustable strap.
• Branding: High-quality embroidery or durable print (fade/fray resistant).
• Pre-production physical branded sample required.
• Umbrella (Quantity: 20)
• Weather/water-resistant canopy, sturdy frame/ribs, secure handle, smooth opening/closing mechanism.
• Branding: Durable print suitable for canopy material (resists outdoor wear).
• Pre-production physical branded sample required.
• MANDATORY SAMPLE SUBMISSION:
• Samples of previous work for all listed items (Field Vest, Field Cap, Umbrella) must be submitted along with the bid document.

Required qualifications

• BIDDING REQUIREMENTS & MANDATORY DOCUMENTS
• ORGANIZATION / CLIENT:
• HRNS-Ethiopia
• QUALITY & PRODUCTION SPECIFICATIONS:
• Quality Standards: New, defect-free materials; professional-quality workmanship, printing, and finishing.
• Branding Standards: HRNS-Ethiopia provides approved logos, designs, and visual identity guidance.
• Proofing & Approval: Physical samples, mock-ups, or digital proofs require written approval prior to mass production.
• Consistency: Strict consistency in material quality, dimensions, color, finishing, and branding.
• Rejection Clause: Non-conforming items will be rejected and replaced/corrected at the supplier's expense.
• Delivery: Safe packaging and delivery to HRNS-Ethiopia office; lead times must be specified by bidder.
• TECHNICAL PROPOSAL REQUIREMENTS:
• Company profile and relevant supply/production experience.
• Detailed material description (type, weight, size range, branding method).
• Physical samples.
• Explicit compliance confirmation (or clearly stated deviations) regarding minimum specifications.
• Proposed production and delivery schedule.
• FINANCIAL PROPOSAL REQUIREMENTS:
• Itemized quotation with unit and total prices per item.
• Clear breakdown of all applicable taxes and additional charges.
• MANDATORY LEGAL DOCUMENTS:
• Valid business license for current fiscal year.
• Tax Identification Number (TIN) certificate.
• VAT registration certificate.
• Valid Tax clearance certificate.
• REQUIRED SKILLS:
• Consultancy

How to apply